Facility Reservation Request Form

Please note: Please fill in all required fields and submit 3 weeks prior to your requested date. The form will not be accepted if required fields are not completed and the appropriate time line is not followed.

Please note: By submitting this form you are requesting RWC Facility space, this does NOT confirm your reservation. You will be contacted within 3 business days through your email address with a response to your request. Submitting this form 3 weeks prior to your event date allows for a better chance for it to be approved.

You must use either Internet Explorer 6.0 or FireFox 1.5 to complete this form.

1) Name of the Organization or Department you represent (REQUIRED):
(Name as registered with OSI. Please forward Non UCF facility requests to khowell@mail.ucf.edu).

2) Your Name (REQUIRED):

(You must be an approved officer to make reservations for your organization).

3) Please list a phone number that you can be easily contacted through (REQUIRED):

4) Please fill in your email address (REQUIRED):

(Most communication will be made through email. Requests will be reviewed within 3 business days).

5) Please list the event name (REQUIRED):

(Please use the event name you have used for any other paperwork related to this event.)

6) Purpose of your event, please be as descriptive as possible (REQUIRED):

7) Is this event going to have fundraising (REQUIRED)?
Yes No

8) Will money be collected on site at the event (REQUIRED)?
Yes No

9) Will there be sound amplification at this event? (REQUIRED) (ex. DJ, Band, Loudspeakers...)?
Yes No

10) Please pick the RWC Facilities you would like to make reservations for (REQUIRED) (Press and hold the control key to select more than one location):
Lake Claire Softball Fields Leisure Pool Leisure Pool Green Lap Pool Outdoor Basketball Courts Indoor Basketball Courts RWC Lobby RWC Front Steps Tennis Courts Leisure Sand Volleyball Sand Volleyball Climbing Tower Sand Volleyball Pavilion Other, please specify in details

11) Please pick backup locations if your first choice is already booked (Press and hold the control key to select more than one location):
Lake Claire Softball Fields Leisure Pool Leisure Pool Green Lap Pool Outdoor Basketball Courts Indoor Basketball Courts RWC Lobby RWC Front Steps Tennis Courts Leisure Sand Volleyball Sand Volleyball Climbing Tower Sand Volleyball Pavilion Other, Please specify in details

12) When would you like to reserve this location(s) (REQUIRED):

-Reservation time includes time to setup for your event. The event time should be the duration of the event, start time and end. Reservation end should be what time your event will be cleaned up and finished.

13) Reservation start time (REQUIRED):

14) Event start time (REQUIRED):

15) Event end time (REQUIRED):

16) Reservation end time (REQUIRED):

17) Is this event open to all students (REQUIRED)?
Yes No

18) Will this event be open to off campus individuals (REQUIRED)?
Open Closed

19) Please list how many people you plan to have attend (REQUIRED):

20) How many attendees will not be UCF Students?

21) Will you be providing food at your event? If so will the event be catered? Please list details:

22) If providing own food, will you prefer to grill (REQUIRED)?

Yes No
(NOTE: Choosing yes, does not automatically permit grilling,
grilling is only allowed at Sand volleyball pavillion, and Lake Claire)

23) Please list additional details here. What exactly will your group be doing during your event? Please list any co-sponsoring Organizations or Departments. Be specific:

24) Please list any additional questions comments or concerns:

Upon clicking on the SUBMIT button I understand that I am requesting RWC Facilities, I understand that I will be contacted within 3 business days through the email address I provided above with an update on my request. I understand by submitting this form that I still need a confirmation of my reservation to be able to use RWC Facilities.

Upon submission of this form I agree that All information above is true and accurate, I am the authorized representative of my organization to make reservation request and agree to adhere to all RWC policies and procedures.